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RPCA AMM – Riverside United Church Sanctuary October 9 @ 7:00 pm – 9:00pm Beverages and Info-Boards at 6:30 pm
Join us to learn about the highlights from past year and future, hear the latest city news from our councillor, approve Financials, new Bylaws, elect the Board of Directors for 2024-2026.
All are welcome to attend.
RPCA members will be issued a voting card.
View the 5 info-boards representing the 5 Neighbourhoods of Riverside Park with the latest changes proposed by the city to happen now, in the next few years and out to 2046. You are invited to review them before and after the meeting while enjoying refreshments and chatting with neighbours..
Agenda
6:30 PM Info-boards on QOL in the 5 neighbourhoods
7:00 PM Convene AMM
7:10 PM City Update
7:30 PM Corporate Affairs:
- Letters Patent Proposed Amendment
- By-Laws Proposed Amendment
- Financials 2024
- Financials for 2025
- Board for 2025 nominations, membership vote
8:00 PM The 5 Neighbourhoods QOL, Quality of Life
9:00 PM Adjourn and social time
Documents
Financials 2024
Corporate Affairs
- Letters Patent Proposed Amendment
Background
In view of the increasing range of activities for and services to the community involving the Riverside Park Community Association, it would be appropriate at this time if the Letters Patent constituting the RPCA under the Ontario Not-for-Profit Corporations Act (ONCA) were amended to authorize the creation of new classes of membership. The new classes could be associated with different levels of membership fees, and different rights of participation in RPCA governance. For example, in light of RPCA participation in the Brookfield Community Food Cupboard, opportunities may arise for active membership in the RPCA by Brookfield High School students, who could be offered a reduced membership fee.
It is proposed that any new classes of membership be implemented through an amendment to the By-laws of the RPCA (see following item). Hence the RPCA Board supports the following motion:
Draft Motion
That the Letters Patent of the Riverside Park Community Association be amended to authorize By-Laws providing for multiple classes of membership in the Riverside Park Community Association; which classes of membership may be associated by By-Law with different membership fee amounts, or different rights of participation in RPCA governance.
- By-Laws Proposed Amendment
Background
Pursuant to By-law 16/Amendment of By-laws of its Mission and By-Laws, Riverside Park Community Association’s Board of Directors is hereby giving official notice of its proposal to amend several RPCA By-laws. The proposed amendments will be considered at the RPCA’s Annual Meeting of Members to be held at 7 p.m. on October 9, 2024, in-person at Riverside United Church, 3191 Riverside Dr.
The proposed By-law amendments mainly address the entry into force of the Ontario Not-for-Profit Corporations Act (ONPC). Community associations must now operate in compliance with the requirements of ONPC, which takes precedence over our By-laws, as stated in the proposed amendment to By-law 1. A proposed amendment – stating that RPCA is an “apolitical body” (new Mission statement 6) – is also included to conform to the City of Ottawa’s interpretation of ONPC. The proposed changes to our By-laws are intended to provide consistency and transparency in relation to this important new legislation. Several of the proposed amendments arising from ONPC are timely, as they are an opportunity to modernize our operations and the conduct of PRCA meetings; for example, the proposed changes to by-laws 7.3 and 9.7 provide that a meeting of Members may be held by telephonic or electronic means or in combination with in-person attendance, and a proposed amendment to By-Law 15 would facilitate payment of authorized expenses using new digital instruments, while promoting transparency and accountability.
A copy of RPCA’s bylaws with the text of and further information on each proposed change is attached. We encourage you to attend RPCA’s October 9 AMM and support the proposed amendments.
Document: Bylaws draft amendments to 2020 version (Sept. 2024) REV5 (click for document)
Draft Motion
The members of the Riverside Park Community Association, taking note of the requirements of Article 16 of its bylaws, hereby accepts the proposed amendments to its By-Laws dated September 2024.
- Financials 2024
Draft Motion
That the members of the Riverside Park Community Association hereby accept our Financials for the fiscal year ending July 2024.
- Financials 2025
Background
New obligations imposed on non-profit corporations like the Riverside Park Community Association by the Ontario Not-for-Profit Corporations Act require an annual audit or financial review of the Association’s affairs, unless eighty (80) percent of the members of the Association vote every year to waive this audit requirement. The cost of an audit would be well over $2,000. As our financial affairs and statements are straightforward and our carefully reviewed by our Treasurer almost every month at our public Community Meetings as well as at our annual meeting of members, the RPCA Board of Directors ask that you consider supporting the motion that follows:
Draft Motion
That the members of the Riverside Park Community Association, taking note of the requirements of Article 9 of its By-Laws and by extraordinary resolution under the Ontario Not-for-Profit Corporations Act, hereby waive the requirements of its By-Laws and the aforementioned Act for an audit or review engagement for the fiscal year ending 31 July 2025.
